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    Legalisation of Documents
    • 發布時間:2013年11月27日 15:49  

    Consular Legalisation of Documents to China

      Documents issued in foreign countries and to be used in China mainland shall first be notarized and legalised by the competent authorities in that country, and then be legalised by Chinese Embassies or Consulates in that country. Specific requirements and information for document legalisation, please refer to the website of the Embassy or Consulate of China.

      For documents issued by member countries of the Apostille Convention*, after getting Apostilles from the competent authorities, they can be used in Hong Kong SAR and Macao SAR of China directly.

      *:Refer to the Convention of Abolishing the Requirement of Legalisation for Foreign Public Documents

    Legalisation of Documents in China

      1. Introduction to Legalisation of Documents in China

      In line with international practice and Chinese regulation, documents issued by Chinese agencies to be used in foreign countries, in general, shall first be legalised by the Department of Consular Affairs of the Ministry of Foreign Affairs of China(hereafter referred to as "the Department") or authorized Foreign Affairs Offices of local governments(FAO) ,and then be legalised by the embassies or consulates of the countries in which the documents are to be used. The Department and its authorized FAOs are the competent authorities handling legalisation affairs in China.

      After finishing its legalisation,The Department and FAOs could help the applicants to transfer the documents to embassies or consulates to apply for their legalisation.

      Generally, documents required for legalisation are as follows: birth, death, marriage, no criminal record, kinship, academic qualification, professional qualification, declaration, entrustment paper, power of attorney, contract, articles of association, certification of inspection and quarantine of animals or plants, certificate of origin,invoice, and other notarial certificates, certifications or notes for civil or business purposes etc.. These documents are issued by Chinese notary public offices, entry-exit inspection and quarantine bureaus, and China Council for the Promotion of International Trade(CCPIT). 

      

         2. Instructions for Applying Documents Legalisation to the Department of Consular Affairs

      (1) When applying for legalisation of documents for business purposes, the original notarial certificate(or CCPIT certificates or commercial bills),one original authorization letter issued by the enterprise concerned, one copy of valid passport of the authorized person, and other materials required by the concerned embassy must be submitted. The enterprise shall authorize its own personnel to file the application for legalisation.

      (2) For documents needed to be leglised by the Department and the foreign embassies in Beijing,some FAOs or other authorized agencies can help applicants transfer the above said material to the Department* .

         For documents needed to be legalised in foreign consulates in cities other than Beijing,provincial and some municipal FAOs in the jurisdiction region of the consulates are authorized by the Department to legalised the documents*.

     

     Name List 

     

    1. Local foreign affairs offices for Consular Legalization authorized by MFA (Category One)

    Name of Foreign Affairs Office

     Telephone

          Address

     Zip   code 

    Anhui Foreign Affairs Office

    0551-62999839

    Hall 6, 3rd floor of Building C, Government Affairs Service Center of Anhui Provincial People's Government, No, 509 Ma An Shan Street, Hefei.

    230022

    Inner Mongolia Foreign Affairs Office

    0471-6946380

    /6946595

     

    Room 402 of Building 1, No. 63 Xin Hua Da Jie, Hohhot City, Inner Mongolia.

    010098

    Liaoning Foreign Affairs Office

    024-23271077

    No. 35 Nan Shi San Wei Street, He Ping District, Shenyang City.

    110013

     Jilin Foreign Affairs Office

    0431-82752831

    Legalization Counter of Foreign Affairs , 1st Floor of Provincial Government Affairs Service Hall( No 9999 Ren Min Da Jie, Changchun City.)

    130022

    Heilongjiang Foreign Affairs Office

    0451-5363537

    No. 298 Guo Ge Li Da Jie, Nan Gang District, Harbin City.

    150001

    Shanghai Foreign Affairs Office

    021-62470833

     2nd Floor, Office Building of Shanghai Equatorial Hotel, No 228 Hua Shan Street, Jing An District, Shanghai. 

    200040

    Jiangsu Foreign Affairs Office

    025-83670835

    No. 15 Xi Kang Street, Nanjing City.

    210024

    Zhejiang Foreign Affairs Office

    0571-87054924

     

    No. 1 Shi Han Street, Hangzhou City.

    310007

    Fujian Foreign Affairs Office

    0591-87815074

     

    No. 97 Hua Lin Street, Fuzhou City.

    350003

    Jiangxi Foreign Affairs Office

    0791-86281957

    No. 157 Su Pu Street, Nanchang City.

    330006

    Henan Foreign Affairs Office

     

    0371-65688864

     

    No. 15 Jin Shui Street,Zhengzhou City.

    450003

    Hubei Foreign Affairs Office

    027-87301852

    No. 3 Ba Yi Street, Wu Chang District, Wuhan City.

    430071

    Hunan Foreign Affairs Office

    0731-82219825

    3rd Floor of Xiang Hui Building, No. 12 Shao Shan Bei Lu, Changsha City.

    410011

    Guangdong Foreign Affairs Office

    020-81217589

    No. 2 Chi Gang You Lin Yi Lu, Hai Zhu District, Guangzhou City.

    510130

    Guangxi Foreign Affairs Office

    0771-5595561

    Foreign Affairs Office,Counter 33,2nd floor,Government Service Center,No.6 Yi Bin Lu,Qing Xiu District,Nanning City

    530023

    Hainan Foreign Affairs Office

    0898-65316350

    Room 14 and 15, 2th Floor of Hainan Provincial Government Building, No. 9 Guoxing Road, Haikou City.

     

    570203

    Chongqing Foreign Affairs Office

    023-63850843

    No. 57 Hong Hu Dong Lu, Yu Bei District, Chongqing City.

    400015

    Sichuan Foreign Affairs Office

    028-84392778

    No. 100 Dong San Duan of Yi Huan Lu, Chengdu City.

    610021

    Guizhou Foreign Affairs Office

    0851-86611599

    No.172 Guan Shan Xi Lu,Guan Shan Hu District, Guiyang City, Guizhou.

    550004

    Yunnan Foreign Affairs Office

    0871-64098094

    No. 230 Da Guan Street,Kunming City.

    650032

    Shaanxi Foreign Affairs Office

    029-88149211

    029-88149215

    No.282 Jiefang Road,Xincheng District, Xi'an City.

    710000

    Shandong Foreign Affairs Office

    0531-86137818

    2nd Floor of Shandong Provincial Foreign Affairs Service Hall, Building 1 of Hong Shang Fang, Sheng Fu Dong Jie, Jinan City.

    250011

    Harbin Foreign Affairs Office

    0451-87656261

    Ying Bin Building 1 of You Yi Gong, No. 263 You Yi Street, Dao Li District, Harbin City.

    150018

    Jinan Foreign Affairs Office

    0531-86931248

    No. 26 Bao Tu Quan Bei Lu, Jinan City.

    250001

    Qingdao Foreign Affairs Office

    0532-85916245

    Foreign Affairs Counter, 1st Floor of Administrative Approval Hall, No. 17 Hong Kong Zhong Lu, Shi Nan District, Qingdao City.

    266071

    0532-83885317

    5th Floor, No. 16 Dong Hai Xi Lu,Shinan District, Qingdao City.

    Ningbo Foreign Affairs Office

    0574-87187512

    Room C1058/C1059, Building 7, No. 1901 Ning Chuan Lu, Jiang Dong District, Ningbo City.

    315066

    Zhuhai Foreign Affairs Bureau

    0756-2125108

    Service Counter of Zhuhai Foreign Affairs Bureau, No.27, Zhong Xin Jie(kangling Lu),Xiang Zhou District, Zhuhai City.

    519010

    Yantai Foreign Affairs Office

    0535-6601183

    No.9 Xin Yuan Lu,Laishan District,Yantai City.

    264003

    Weihai Foreign Affairs Office

    0631-5188696

    Room 317, Building 8, Weihai Municipal Government Building, (No. 45 Shi Chang Da Dao), Weihai. 

    264200

    Changchun Foreign Affairs Office

    0431-88776726

     

    No. 2626 Ren Min Da Jie, Changchun City.

     

    130056

    Nantong Foreign Affairs Office

    0513-85099252

    Service Counter of Foreign Affairs and Overseas Chinese Affairs of Nantong Municipal Government Affairs Service Center, No. 150 Gong Nong Nan Lu, Nantong City, Jiangsu.

    226000

    Chengdu Foreign Affairs Office

    028-86635279

     2nd Floor, Foreign Affairs Service Center of Chengdu, No. 2, Ren Min Xi lu, Chengdu City.

    610015

       

     2. Local foreign affairs offices for Consular Legalization authorized by MFA (Category Two)

    Name of Foreign Affairs Office

     Telephone

          Address

     Zip code 

    Beijing Foreign Affairs Office

    010-85622712

    Room 202, Building B of Jing Hua Hao Yuan, No. 8 Wai Jiao Bu Nan Jie,Chaoyang district,Beijing.

    100020

    010-84187611

    2nd Floor, Building A of Ge Hua Buidling, No. 1 Qing Long Hutong, Bei Xiao Jie, Dongcheng district, Beijing.

    Hebei Foreign Affairs Office

    0311-87807332

     Room 103, Zone B of Provincial Government Office Building( Min Xin Guang Chang ), No. 75 Shi Fan Street, Shijiazhuang City.

    050021

    Shanxi Foreign Affairs Office

    0351-4083617

     3nd Floor of Service Hall, Shanxi International Building, No. 388 Ying Ze Da Jie,Taiyuan City, Shanxi.

    030001

    Tibet Foreign Affairs Office

    0891-6328433

    /6335171

    No. 11 Lin Kuo Bei Road, Lasha City,Tibet. 

    850000

    Gansu Foreign Affairs Office

    0931-8720709

    No. 805 Nan Chang Street, Lanzhou City.

    730030

    Qinghai Foreign Affairs Office

    0971-8249837

    /8244069

    No.14 Jie Fang Street, Xining City,Qinghai.

    810000

    Ningxia Foreign Affairs Office

    0951-5044617

    No. 106 Feng Huang Bei Jie, Yinchuan City, Ningxia.

    750001

    Shenyang Foreign Affairs Office

    024-22741318

    Room 3001, No. 49 Bei Ling Da Jie, Huanggu District, Shenyang City.

    110042

    Dalian Foreign Affairs Office

    0411-83881279

    Room 419, No. 1 Ren Min Guang Chang, DalianCity.

    116012

    Wuhan Foreign Affairs Office

    027-82847467

    Counter B29-30, 1st Floor of Wuhan Municipal Government Affairs Service Center, No. 117 Jin Qiao Da Dao, Hankou District, Wuhan City.

    430014

    Xinjiang Production and Construction Corps

    0991-2327565

    Room 101East Building, No. 8 Jian She Xiang ( No.12 Jian She Street), Tian Shan District, Urumqi City.

    830002

    Xi'an Foreign Affairs Office

    029-86787882

    /86787883

    No.109 Feng Cheng Ba Lu, Wei YangDistrict, Xi'an City.

    710007

    Guangzhou Foreign Affairs Office

    020-83370762

    Room 503, Guang Ren Building, No.1Guang Ren Street, Yue Xiu District,Guangzhou City.

    510030

    Shenzhen Foreign Affairs Office

     

    0755-88120330/82105985

    Administration Service Hall Citizen Center, Fu Zhong San Lu, Fu Tian District, Shenzhen City.

    518035

    Hangzhou Foreign Affairs Office

    0571-85252861

    No.318 Huan Cheng Bei Lu, Hangzhou City.

    310026

    Xiamen Foreign Affairs Office

    0592-5142959

    19th Floor of Xing Ye Building, No. 78 Hu Bin Bei Lu, Xiamen.

    361000

    Nanjing Foreign Affairs Office

    025-83378653

     

    Building 31,No.41 Beijing Dong Lu,

    Nanjing City

    210008

    Quanzhou Foreign Affairs Office

    0595-22110192/22110157

    2th Floor, Building A of Dong Hai Citizen Center, Feng Ze District, Quanzhou City, Fujian.

    362000

    Qinhuangdao Foreign Affairs Office

    0335-3652320

    Room 302,100 Chao Yang Street, Haigang District,Qinhuangdao City.

    066000

    Fuzhou Foreign Affairs Office

    0591-83353196

    5th Floor of Building A, Xin Qiao Lian Square, No. 106 Wu Yi Bei Lu, Fuzhou City.

    350001

    Yichang Foreign Affairs Office

     

    0717-6733275

    No.37, Lv Luo Road,Xi Ling DistrictYichang City.

    443000

    Wenzhou Foreign Affairs Office

     

    0577-88315299/88340060

    Room 402, Foreign Affairs Building, No. 120 Dong Gang Street, Lu Cheng District, Wenzhou City.

    325000

    Yangzhou Foreign Affairs Office

    0514-87883370

    Visa Center, No. 206 Si Wang TingStreet, Yangzhou City.

    225000

    Tianjin Foreign Affairs Office

    022-58785378

    2nd Floor of Guang Yin Building,YouYi Bei Lu, He Xi District,Tianjin City. 

    300074

    Xinjiang Foreign Affairs Office

    0991-6176788

     

    No.226,Dong Huan Road,

    Tianshan District,Urumqi City. 

    830001

     

    3. Agencies authorized by MFA for civil Consular Legalization in Beijing

     Agency

    Telephone

    Address

     Zip Code

    China Travel Service Head Office

    010-65124896

    No. 8 Dong Jiao Min Xiang, Beijing.

    100005

    Maofa International Travel Service

    010-65889918

    Room 6630-6632, 6th Floor of Building 6, San Feng Bei Li, Chaoyang District, Beijing.

     

    100020

    Beijing Foreign Affairs Office( Beijing Wai Fu Jin Lu Consulting Service Center)

    010-85622712

    Room 202B, Jing Hua Hao Yuan, No. 8 Wai Jiao Bu Nan Jie,Chaoyang district,Beijing.

    100020

    010-84187611

    2nd Floor, Building A of Ge Hua Buidling, No. 1 Qing Long Hutong, Bei Xiao Jie,Dongcheng district, Beijing.

     Beijing Fangyuan Notary Public Office 

    010-85197689

    3rd floor, Building 2 of BeijingINN, No. 5 Dong Shui Jing Hutong,Chao Nei Street, East District,Beijing.

    100701

    Beijing Guoxin Notary Public Office 

    010-82255185-818

    9th Floor, Building C of ChengjianBuilding, No.18 Bei Tai Ping Zhuang Street, Haidian District, Beijing.

    100088

    Beijing Fangzheng Notary Public Office 

    010-58073633

    1st Floor, Building T3 of XihuanSquare, No. 1 Xi Zhi Men Wai Street, Beijing

    100044

     

         3. Time and Fees for legalisation

      (1)Time and fees for legalisation of documents by the Department

     

     Time

    Fees(RMB Yuan/document)

    Civil Affairs

    Business Affairs

    Regular

     4 working days

       50*

    100*

    Express

     2 working days

     50*+50 express fee

    100* + 50 express fee

    EMS fees

    25/500g

      (2)Time and fees for legalisation of documents by the Department and the foreign embassies(transfer serviced by the Department)

     

    Working days

    Fees(RMB Yuan/document)

    Civil Affairs

    Business Affairs

    Regular

    4 working days + time
    needed by embassies 

    50* + embassy fee + 60 service fee

    100* + embassy fee + 60 service fee

    Express

    2 working days+time
    needed by embassies 

    50* + embassy fee + 60 
    service fee+80 express fee

    100* + embassy fee +60 

    service fee+80 express fee

    EMS fees

    25/500g

      Note: The Department legalisaton fee(marked with *) are different for foreign applicants of different nationalities on the reciprocal basis.

      (3) REMARKS

      (i) The express fee is collected only when the applicant request the express service. Beside, some foreign embassies also provide extra charged express services of their own, in case it needed,requests should be made upon submitting applications.

      (ii) The Department provides mail back service, but dose not accept incoming mail applications. For mail-back applications ,together with other required materials,applicants should fill out EMS envelops at counters and submit to the staff.

      (iii) All the fees stated above need to be paid in cash while submitting applications. Pick-up forms and invoices will be given to the applicants after the payment. Applicants should keep these two documents carefully,for forms are the proofs for picking up documents, and invoices are essential for refunding the overpayment and supplement the deficiency due to the frequent changes of the embassy fee.

      (4)Office Hours, Contact Phone Number, Address and Email of the Department of Consular Affairs

      Office Hours: 8:30-11:00AM, Monday to Friday (except for Chinese Public Holidays).

      Telephone for inquiry: 010-65889761

      Fax: 010-65889905

      Location: 7th floor, South Building of the Ministry of Foreign Affairs, No.2 Chao Yang Men Nan Da Jie, Chao Yang District, Beijing.

      Email address: lss8@mfa.gov.cn

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